Email Tracking
Use tracking email addresses to monitor when employers open your resume and respond to your applications.
What are Tracking Emails?
Each job-specific deck gets a unique forwarding email address (e.g., deck-12345@roledeck.io). This email address:
- Automatically forwards all emails to your registered email address
- Helps track which applications are generating responses
- Organizes responses by company and position
- Allows you to see which employers are engaging with your application
Finding Your Tracking Email
To find the tracking email for a deck:
- Go to your dashboard
- Find the deck you want the tracking email for
- Look at the deck card - the tracking email is displayed there
- The email format is typically:
deck-[ID]@roledeck.io
Each deck has its own unique tracking email address that you can copy and use.
How to Use Tracking Emails
Use your tracking email address when:
Job Board Applications
When applying through job boards (LinkedIn, Indeed, etc.), use your tracking email instead of your personal email. This way:
- All responses come to your main inbox (forwarded)
- You know which application the response is for
- You can track engagement with specific applications
Company Application Systems
When filling out application forms on company websites, use your tracking email in the email field. This helps you:
- Organize responses by company
- Track which applications are active
- Filter and sort responses more easily
How Email Forwarding Works
When someone sends an email to your tracking email address:
- The email is received by RoleDeck's forwarding system
- It's automatically forwarded to your registered email address
- You receive it in your inbox just like any other email
- You can reply directly - replies go back to the original sender
The forwarding is seamless - recipients don't know you're using a forwarding address.
Tracking Email Best Practices
- ✓Use a unique tracking email for each application to better organize responses
- ✓Copy the tracking email when creating the deck and save it for reference
- ✓Check your main inbox regularly - forwarded emails appear there
- ✓Use email filters or labels to organize forwarded emails by tracking address
- ✓Keep a record of which tracking email corresponds to which application
Organizing Forwarded Emails
To better manage forwarded emails, consider:
- Email Filters: Create filters in your email client to automatically label or categorize emails based on the tracking email address
- Folders/Labels: Set up folders or labels for different applications or companies
- Spreadsheet Tracking: Maintain a spreadsheet linking tracking emails to companies and positions
- Reply Management: When replying, your email client will use the tracking email as the "From" address - this is normal and expected
Privacy and Security
Important notes about tracking emails:
- Tracking emails are legitimate forwarding addresses - not fake or temporary
- All emails sent to tracking addresses are forwarded to your registered email
- You can reply normally - your replies go back to the original sender
- Tracking emails are tied to your deck and remain active as long as the deck exists
- If you delete a deck, the tracking email will stop forwarding
💡 Pro Tip
Create a simple spreadsheet with columns for: Company Name, Position, Deck URL, Tracking Email, Date Applied, and Status. This makes it easy to track all your applications and match responses to the right opportunities.